Department Blog

Health Sciences Libraries

NIH issues finalized policy on genomic data sharing

September 7th, 2014 by Amy Studer

Image of Genomic Data Sharing Policy logo

On August 26, 2014, the National Institutes of Health has issued a final NIH Genomic Data Sharing (GDS) policy “to promote data sharing as a way to speed the translation of data into knowledge, products and procedures that improve health while protecting the privacy of research participants.”(NIH, August 27, 2014)

According to a post in The Chronicle of Higher Education, “The data-sharing policy, which will take effect with grants awarded in January, will give agency-financed researchers six months to load any genomic data they collect—from human or nonhuman subjects—into a government-established database or a recognized alternative.” (Basken, August 28, 2014)

References and Additional Information:

Basken, P. (August 28, 2014).  NIH Tells Genomic Researchers: ‘You Must Share Data.’  The Chronicle of Higher Education.  Accessed September 7, 2014, from

National Institutes of Health Genomic Data Sharing Governance Committee. (2014). Data use under the NIH GWAS Data Sharing Policy and future directions. Nature Genetics, 46(9), 934-938. doi: 10.1038/ng.3062.  Retrieved September 7, 2014, from

U.S. National Institutes of Health. (2014).  Genomic data sharing.  Accessed September 7, 2014, from

U.S. National Institutes of Health.  (August 27, 2014).  NIH Genomic Data Sharing Policy (NOT-OD-14-124).  Accessed September 7, 2014, from

U.S. National Institutes of Health. (August 27, 2014). NIH issues finalized policy on genomic data sharing.  NIH News & Events Blog.  Accessed September 7, 2014, from


The NIH Public Access Policy: What it Means for You and How to Ensure Compliance

February 4th, 2014 by Amy Studer

The NIH Public Access Policy: What it Means for You and How to Ensure Compliance
Wednesday, February 19, 2014
12:15 pm – 1:45 pm
Education Building Room 2206
To Register:

In 2008, the National Institutes of Health (NIH) announced that investigators funded by the NIH must submit a copy of their final, peer-reviewed manuscripts to PubMed Central (PMC) upon acceptance of publication, to be made publicly available no later than 12 months after the date of publication. Failure to comply with the Public Access Policy will result in funding delays.

If you are involved with NIH-funded research in any capacity, consider attending this workshop to learn more about the Public Access Policy and how to be compliant with it. It will cover:

* what it is and what it means;
* who has to comply;
* how to determine the copyright policy of the journal publishing your manuscript, and;
* the various methods of article submission into PMC, including the NIH Manuscript Submission System (NIHMS).

To register:

Due to space restrictions, this workshop will be limited to 30 attendees on a first-come, first-served basis.

If you have any questions, please contact:

* Raquel Abad, Health Sciences Librarian, 916.734.3870 | OR

* Amy Studer, Health & Life Sciences Librarian, 530.752.1678 |

Managing NIH Public Access Compliance using MyNCBI / MyBibliography

July 12th, 2013 by Mary Wood

My Bibliography is a tool that helps you save your citations directly from PubMed or, if not found there, to manually enter citations using My Bibliography templates. My Bibliography provides a centralized place where citations are easily accessed, exported as a file, and made public to share with others.

My Bibliography facilitates the management of publication compliance with the NIH Public Access Policy.  From the “Awards” view, eRA Commons users are able to see whether their publications are compliant with the Policy, start the manuscript submission process, associate their NIH extramural awards with their publications, and designate delegates to manage their bibliography via My NCBI.

eRA Commons no longer displays citations that have been manually entered into Commons.  These citations must be added to My Bibliography so that they will continue to appear in Commons and can be associated with annual progress reports (RPPR: Research Performance Progress Report).

My NCBI Tool to Replace eRA Commons for Bibliography Management (NIH Notice: NOT-OD-10-103)


Guidance for UC Davis Researchers:

NIH Public Access Mandate (Library Guide)

NIH Public Access Policy: Compliance Management Using the My Bibliography Tool in My NCBI (pdf) or

NIHMS FAQ and illustrated submission tutorials are also available and extremely helpful.

Acknowledgements: Amy Studer and Cathy Sarli

NIH Grantees – Progress Reporting Changes

May 3rd, 2013 by Mary Wood

NIH Office of Extramural Research Grants and Funding

Extramural Nexus News

Progress Reporting Changes begin this month

from NIH Extramural Nexus:

NIH grantees with Streamlined Noncompeting Award Process (SNAP) and Fellowship awards are now required to use the eRA Research Performance Progress Report (RPPR) Commons Module, for awards with start dates on or after July 1, 2013 (due dates on or after May 15 and May 1, respectively). Progress reports for these awards submitted in any other format will not be accepted and must be resubmitted in the RPPR format.  If a progress report has been initiated as an eSNAP, the format must be changed to the RPPR, with the help of the eRA help desk. It is important to be aware of these requirements because noncompliance with them will jeopardize the NIH’s ability to issue timely awards.

Not sure if this requirement applies to your NIH grant? Your Notice of Award will specify whether an award uses SNAP.  If you need additional help, you can find contact info for assistance in this NIH Guide notice, or get in touch with your grants management specialist. The RPPR page and Frequently Asked Questions also contain additional information.

Research Performance Progress Report (RPPR)

Update: NIH Public Access Compliance previous blog post

NIH Public Access Mandate UC Davis Library Guide

UPDATE: NIH Public Access Compliance

February 20th, 2013 by Mary Wood

The National Institutes of Health (NIH) recently released two additional Notices that affect all NIH funded researchers:

NOT-OD-12-160: Upcoming Changes to Public Access Policy Reporting Requirements and Related NIH Efforts to Enhance Compliance 11/16/12



2/6/13 NOT-OD-13-035:
NIH Requires Use of RPPR for All SNAP and Fellowship Progress Reports, and Expands RPPR Functionality

2/14/13 NOT-OD-13-042:
Changes to Public Access Policy Compliance Efforts Apply to All Awards with Anticipated Start Dates on or after July 1, 2013


As the notices indicate, all NIH grant-related publications need to be deposited into PubMedCentral (PMC) within 3 months of the official publication date, otherwise they will be flagged as non-compliant by NIH.  For details on the various ways to submit articles, visit our NIH Funding Public Access Mandate Guide.  Library staff are available to offer help to researchers and their staff as they manage compliance.

Use a My NCBI account to:

. Link your My NCBI account to your eRA Commons ID and password
. Build a bibliography of grant related publications
. Link publications to grants
. Identify what is and is not in compliance
. Notify NIH when an article is not covered by the policy
. Submit your bibliography for your Research Performance Progress Report
. Share your publications with the PI and even fellow researchers
. Appoint a designate to help keep your citations current and in compliance

Previous related blogs:
NIH Public Access Compliance Monitor
NIH Public Access Policy Webinar for Compliance 1/5/13
NIH Notice Compliance to Impact Funding

Excerpted from and modified : Duke Medical Center Library Newsletter, Emily Mazure, Biomedical Research Liaison Librarian

NIH Public Access Compliance Monitor

January 30th, 2013 by Amy Studer
Stacks at Carlson

Stacks at Carlson

On January 9, 2013, the NIH announced the release of  a new resource for institutions to track public access compliance with the open access policy.

The Public Access Compliance Monitor is a web-based tool that institutions can use to track compliance of publications that fall under the NIH Public Access Policy.  (NIH Notice Number:  NOT-OD-13-020)

For questions or assistance, please contact a reference librarian:

BML Reference –
(916) 734-3529

HSL Reference –
(530) 752-1162

NIH Public Access Policy: Jan. 15, 2013 Webinar for Compliance Officials

January 5th, 2013 by Amy Studer

The NIH is holding a live broadcast “to assist grantee institutions with guidance and resources related to the NIH Public Access Policy, upcoming changes,tools, and how non-compliance will affect awards.”

Though authors and investigators are invited to attend, the webinar’s focus is compliance officials at grantee institutions.  Registration is required. The webinar will be recorded for future viewing. (NIH Notice Number: NOT-OD-13-016)

For additional information about the NIH Funding Public Access Mandate, see the UC Davis Library Research Guide on the topic.

NIH Notice: Public Access Policy Compliance To Impact Funding Distribution

November 19th, 2012 by Amy Studer

On Friday, November 16th, the NIH announced “that in Spring, 2013, at the earliest, NIH will delay processing of non-competing continuation grant awards if publications arising from that award are not in compliance with the NIH public access policy.  The award will not be processed until recipients have demonstrated compliance.”  (NIH Notice Number: NOT-OD-12-160).

Included in this notice are several process and procedural changes related to the public access requirement.

In a related blog post, Dr. Sally Rockey, NIH’s Deputy Director for Extramural Research, offers this advice to researchers:

“The challenge is that publication occurs throughout the year, and progress reporting occurs once a year. So I encourage principal investigators to start thinking about public access compliance when papers are planned. Discuss with your co-authors how the paper will be submitted to PubMed Central, and who will do so, along with all the other tasks of paper writing. The easiest thing to do, perhaps even today, is to take a couple of minutes to enter the NIH-supported papers you have published in the last year into My NCBI to ensure you meet the requirements of the policy regardless of when your non-competing continuation is due. This will help you avoid a last minute scramble that could delay your funding.”  (Rock Talk blog, November 16, 2012)

Seeking additional information?  See the NIH Funding Public Access Mandate subject guide, created by UC Davis Health Sciences Librarians.

UCSF Open Access Policy – Academic Senate vote unanimous

May 24th, 2012 by Mary Wood

UCSF News reports : UCSF Implements Policy to Make Research Papers Freely Accessible to Public

“…The UCSF Academic Senate has voted to make electronic versions of current and future scientific articles freely available to the public, helping to reverse decades of practice on the part of medical and scientific journal publishers to restrict access to research results…”

At their Division Meeting on May 21, the UCSF Academic Senate voted and approved the proposed Open Access Policy for UCSF.

“Our primary motivation is to make our research available to anyone who is interested in it, whether they are members of the general public or scientists without costly subscriptions to journals,” said Richard A. Schneider, PhD, chair of the UCSF Academic Senate Committee on Library and Scholarly Communication, who spearheaded the initiative at UCSF. “The decision is a huge step forward in eliminating barriers to scientific research,” he said. “By opening the currently closed system, this policy will fuel innovation and discovery, and give the taxpaying public free access to oversee their investments in research.”

The proposed UCSF policy and related documents

Open Access Movement Finds New Ally in UCSF
Michael Kelley, Library Journal, Digital Shift


Related is the system-wide UC Open Access Policy Proposal by the

University Committee on Library and Scholarly Communication:

UC Open Access Policy Proposal

NIH Public Access Policy Implications 2012

February 10th, 2012 by Mary Wood

NIH recently issued a statement on the implications of the NIH Public Access Policy.

Sections in two page document:

What is at stake under the Public Access Policy
Support from the publishers
No harm to publishers is evident
PubMed Central (PMC)
Key facts about PMC


NIH provides 32 billion dollars  in support of biomedical research each year
Over 2.4 million articles are now in PubMed Central
Every weekday, one half million users access the database, retrieving over 1 million articles
An estimated 25% of users are from universities, 17% are from companies, and 40% from the general public
(identified by Cathy Sarli at Becker)

Link is located on the NIH Public Access Training and Communications page.



This statement is likely in direct response to the proposed Research Works Act (noted in a January blog post).

The most recent response may be the bill introduced yesterday (2/9/12) by U.S. Representative Mike Doyle (D-PA), Federal Research Public Access Act (FRPAA) of 2012.  It would require federal agencies with an “extramural” research budget of $100 million or more to “make federally-funded research available for free online access by the general public, no later than six months after publication in a peer-reviewed journal,” according to a statement on Doyle’s website.

Bill would require public access to taxpayer-supported research
Chronicle of Higher Education, February 9, 2012

Additional discussion may be found at the DigitalShift blog post by Michael Kelly.